It may seem to many like Spring just started, but here in Texas we are already basking in the glow of what feels more like Summer Sun. Summer is quickly coming, soon the kids will be out of school and running around the house, the quiet home office you enjoy won’t be so quiet for the next few months. Fortunately, for some the summer tends to be a bit of a slow season work wise.
However, just because work is slow doesn’t mean you can’t start preparing now for when work gets busy again. Summer is an ideal time to start putting into place some great systems and processes to help make work easier and your business run more smoothly.
In this technological age their are so many ways to automate our lives and businesses. When taking the steps to automate your business it is important to first consider what you can automate, and then narrow it down further to what you should automate.
Here’s a great list of just some of the things you can put on auto-pilot in your business:
⦁ Automated email responses
⦁ Social media scheduling
⦁ Publishing posts to WordPress.
⦁ Image resizing and optimization
⦁ Analytics reports
Ideally, you should not automate tasks that need the input of people. On the other hand, you should automate those repetitive and time-consuming tasks that a computer can carry out error free. I.E email automation, invoicing, and social media scheduling.
Schedule your Social Media Posts:
Are you currently creating and individually posting each social media update you do? Why not automate the system. Post Planner is a cheap and inexpensive way to automate your social media marketing. Pre-write and create all of your social media posts for the week, month, or year. Schedule for certain items to repost every x number of days, weeks, or months. Save yourself the time an energy of taking the time to post x times each day and automate it.
*Use my affiliate link and we both get a month of post planner free. I may also receive a small commission for you using the referral link, but it doesn’t cost you anything extra for doing so.
Create an automated Email System:
Have a lot of emails to keep track and respond to? What about automating your email. Their are so many easy to use CRM’s out there, and they don’t all cost an arm and a leg. Set it up so you can automatically load a template for what needs to be sent, or so that new subscribers get an automatic email response. I’m currently utilizing Hubspot as my free CRM. I don’t currently have a big email list, but their system allows me to grow my list to a million subscribers! (Even while still using the free version.) I love how it helps me keep track of my tasks and set up templates so I’m not having to copy and paste between emails.
I’m not apart of an affiliate program for hubspot, but here is the link for their home page for those interested in using them as their CRM.
Many people create their own invoices using, google sheets, or word. While this isn’t a big deal for a free lancer or someone who runs a predominately cash business without a lot of revolving clients, it can be time consuming for those working in the virtual world, with clients who want proof of the work done or time it took to complete the work. Their are a number of invoicing systems on the market that can allow you to keep track of your daily, weekly, and monthly tasks. In addition, there are even some systems that will record the amount of time spent on each task and create a time card or for those who want to see the actual activity you can even set it up so that your screen is being recorded while you are working. A good invoicing system can be very important not just for showing your clients how much time was spent on xyz, but also showing yourself how much time was spent to complete xyz item. Time is a valuable asset in the world of business, and knowing just how long it takes you to complete a task can really tell you if or when you need to raise your rates or increase your speed/skill.
At this moment I’m using the paypal business invoicing system. What I really love about it, is that I can create multiple items and save them into the system so that I just click and input the number of hours spent, type in or click on my clients saved information and away it goes. They can easily click through to pay me via credit, debit, or paypal. My money hits the account immediately when they pay and I have the option to transfer it to any of my accounts that I need it for, or I can use the funds to purchase other things I need online.
For those looking to avoid paypal here is a list of other popular invoicing systems:
While there are many ways you can automate your business systems, automating your email, social media, and invoicing will ultimately save you the most time and headache.With the summer typically being a period for relaxing and vacation it is an ideal time to start implementing and setting up the perfect systems for your business.
Are you struggling to automate your business? Do you have more suggestions for how to automate a business? Please share in the comments below.